Student Use Guidelines

The AHC Learning Commons is not a student computer lab for individual projects using, for example, WORD, PowerPoint, or Excel. Preferred use of equipment is for the types of applications described above.

Scheduling: Is on a first-come, first-served basis. Rooms should be booked at least two weeks in advance whenever possible. Use of rooms and/or computers without previous scheduling will be accommodated based only upon availability and cannot be guaranteed.

Hours: Open from 8:00 a.m. - 4:30 p.m., Monday - Friday. Scheduling use at times other than regular operating hours requires a minimum of two weeks advance notice, and is subject to the discretion of the Learning Commons Manager.

To reserve a room: Complete the Room Request Form, then submit it. Rooms are not reserved until the form has been confirmed by Patrick Garrison or Marshall Hoff at the Learning Commons. You will receive confirmation by return e-mail.

Cancellations: Must be made 72 hours prior to scheduled use. Failure to notify the Learning Commons within that time frame will result in a late cancellation charge of $10 per room per hour.

Learn how to use instructional technology: Large group training spaces are equipped with digital projectors and instructor laptops. In addition, you can reserve up to 15 participant wireless laptops in advance, based upon availability. We encourage you to schedule a few minutes 'training time' with Patrick Garrison (612-626-3882 or learncom@umn.edu) if you have any questions about using this equipment.

Request videoconferencing support: When completing the Room Request Form, be sure to include a request for videoconferencing support if you will require it during your event. In most cases, we can schedule a technician to manage the videoconference.

Clean up following use:

• Please leave all training spaces and equipment as you found them. Return all supplies, equipment, and furniture to their original locations. Put trash and paper in the receptacles in appropriate receptacles. Wipe up soiled surfaces.
• If participants have brought beverage containers into the commons, please remove them at the end of the session.
• Turn off the data projector, laptop, and other computers when the session is complete.

Damage: When completing the Room Request Form, users are asked to include a CUFS number. The CUFS account will only be used in the event that rooms, furniture, or carpet are left in a damaged state and must be cleaned or repaired.

Emergencies: Please call 911. Phones are located at the front desk, and in the large group training rooms. Please also notify a staff member if an emergency occurs.

Most one-on-one and small-group consulting and support by Learning Commons personnel is free of charge.

No fees for room use: There are no fees to use the large group, small group, or individual spaces in the AHC Learning Commons. Users will also not be charged to use most of our technology (computers, specific software, etc.). However, please schedule these spaces before use (even if you schedule it right before you use it).